2019-2020 Annual Report to Parliament on the Privacy Act
October 2020
Office of the Privacy Commissioner of Canada
30 Victoria Street, 1st Floor
Gatineau, Quebec
K1A 1H3
819-994-5444, 1-800-282-1376
Fax 819-994-5424
Follow us on Twitter: @privacyprivee
Introduction
The Privacy Act (PA) came into effect on July 1, 1983. The Act imposes obligations on federal government departments and agencies to respect the privacy rights of individuals by limiting the collection, use and disclosure of personal information. The Act also gives individuals the right of access to their personal information and the right to request the correction of that information.
When the Federal Accountability Act received Royal Assent on December 12, 2006, the Office of the Privacy Commissioner (OPC) was added to the Schedule of the Privacy Act along with other Agents of Parliament. Therefore, while not initially subject to the Act, the OPC became so on April 1, 2007.
Section 72 of the Act requires that the head of every federal government institution submit an annual report to Parliament on the administration of the Act within their institutions during the fiscal year.
The OPC is pleased to submit its thirteenth Annual Report which describes how we fulfilled our responsibilities under the Privacy Act in 2019-2020.
Mandate and Mission of the OPC
The mandate of the OPC is to oversee compliance with both the PA, which covers the personal information handling practices of federal government departments and agencies, and the Personal Information Protection and Electronic Documents Act (PIPEDA), Canada’s private sector privacy law.
The OPC’s mission is to protect and promote the privacy rights of individuals.
The Commissioner works independently from any other part of the government to investigate privacy complaints from individuals with respect to the federal public sector and certain aspects of the private sector. In public sector matters, individuals may complain to the Commissioner about any matter specified in section 29 of the PA.
For matters relating to personal information in the private sector, the Commissioner may investigate complaints under section 11 of PIPEDA except in the provinces that have adopted substantially similar privacy legislation, namely Quebec, British Columbia, and Alberta. Ontario, New Brunswick, Nova Scotia and Newfoundland and Labrador now fall into this category with respect to personal health information held by health information custodians under their health sector privacy laws. However, even in those provinces with substantially similar legislation, and elsewhere in Canada, PIPEDA continues to apply to personal information collected, used or disclosed by all federal works, undertakings and businesses, including personal information about their employees. PIPEDA also applies to all personal data that flows across provincial or national borders, in the course of commercial activities.
The Commissioner focuses on resolving complaints through negotiation and persuasion, using mediation and conciliation if appropriate. However, if voluntary cooperation is not forthcoming, the Commissioner has the power to summon witnesses, administer oaths and compel the production of evidence. In cases that remain unresolved, particularly under PIPEDA, the complainant or the Commissioner may take the matter to Federal Court and seek a court order to rectify the situation.
As a public advocate for the privacy rights of Canadians, the Commissioner carries out the following activities:
- Investigating complaints and issuing reports with recommendations to federal government institutions and private sector organizations to remedy situations, as appropriate;
- Pursuing legal action before federal courts where appropriate to resolve outstanding matters;
- Assessing compliance with obligations contained in the PA and PIPEDA through the conduct of independent audit and review activities;
- Advising on, and reviewing, Privacy Impact Assessments (PIAs) of new and existing government initiatives;
- Providing legal and policy analyses and expertise to help guide Parliament’s review of evolving legislation to ensure respect for individuals’ right to privacy;
- Responding to inquiries from parliamentarians, individual Canadians and organizations seeking information and guidance, and taking proactive steps to inform them of emerging privacy issues;
- Promoting privacy awareness and compliance, and fostering understanding of privacy rights and obligations through proactive engagement with federal government institutions, private-sector organizations, industry associations, legal community, academia, professional associations, and other stakeholders;
- Preparing and disseminating public education materials, positions on evolving legislation, regulations and policies, guidance documents and fact sheets for use by the general public, federal government institutions and private sector organizations;
- Conducting research and monitoring trends in technological advances and privacy practices, identify systemic privacy issues that need to be addressed by federal government institutions and private sector organizations and promoting integration of best practices; and
- Working with privacy stakeholders from other jurisdictions in Canada and on the international scene to address global privacy issues that result from ever increasing transborder data flows.
Organizational Structure
The Privacy Commissioner is an Officer of Parliament who reports directly to the House of Commons and the Senate. The Commissioner may be assisted by Assistant Commissioners, who have delegated responsibilities under both the PA and PIPEDA.
In 2018, the OPC, following an organizational review, adopted a new structure to support the Privacy Commissioner’s vision to be more proactive, and to focus efforts where there can be an impact for the greatest number of Canadians.
The core responsibility of the OPC is the protection of privacy rights of Canadians. To do this, the OPC’s work falls into two program areas — Compliance and Promotion. Both areas are important in protecting privacy.
The OPC’s organizational structure is comprised of three sectors: the Compliance Sector, the Policy and Promotion Sector, and the Corporate Management Sector. The work of each sector is overseen by a Deputy Commissioner. The three Deputy Commissioners, as well as the Legal Services Directorate, report directly to the Privacy Commissioner. The Commissioner is also supported by the OPC’s Executive Secretariat.
The OPC is structured in the following way:
Compliance Sector
The Compliance Program, headed by the Deputy Commissioner, Compliance, focuses on addressing existing privacy compliance problems through a variety of enforcement activities to ensure violations of the law are identified and that remedies are recommended. This includes investigations into complaints filed by Canadians, but also a shift towards more proactive enforcement, such as proactive, Commissioner-initiated investigations or, in certain cases, audits, to review issues that aren’t being addressed through the complaint system.
The Compliance Sector includes three directorates: the Privacy Act Compliance Directorate (public sector), the Personal Information and Electronic Documents Act (PIPEDA) Compliance Directorate (private sector) and the Compliance, Intake and Resolution Directorate (public and private sectors).
Privacy Act Compliance Directorate
The PA Compliance Directorate investigates complaints under the Privacy Act from individuals who believe they have not been given access to their personal information held by government institutions, or feel that their information has been inappropriately, collected, used, disclosed or managed. The Directorate also investigates complaints and conducts audits that are initiated by the Commissioner.
PIPEDA Compliance Directorate
The PIPEDA Compliance Directorate investigates complaints under the PIPEDA from individuals about the collection, use and disclosure of their personal information in the course of commercial activities. The Directorate also investigates complaints and conducts audits that are initiated by the Commissioner, including sector-wide investigations.
Compliance, Intake and Resolution Directorate
The Compliance, Intake and Resolution Directorate is a new directorate within the Compliance Sector. It is responsible for receiving and quickly resolving complaints received under the PIPEDA and the Privacy Act. The Directorate also:
- reviews mandatory reporting of data breaches submitted by private-sector organization and federal institutions, and tracks them;
- investigates privacy breaches;
- ensures compliance monitoring.
On January 1, 2020, the Compliance, Intake and Resolution Directorate’s Executive Director took on the role of Chief Privacy Officer for the OPC.
Policy and Promotion Sector
The Promotion Program, headed by the Deputy Commissioner, Policy and Promotion, is forward-looking and aims to inform Canadians of their rights and how to exercise them, and to bring organizations into compliance with the law. This involves, for example, the development and promotion of general—yet practical—information and guidance, reviewing and commenting on Privacy Impact Assessments (PIAs), and offering industry advice on specific initiatives. The goal is to share information and advice with businesses and departments when they are designing their services so that Canadians may enjoy the benefits of innovation without undue risk to their privacy.
The Policy and Promotion Sector includes five directorates: the Government Advisory Directorate, the Business Advisory Directorate, the Policy, Research and Parliamentary Affairs Directorate, the Technology Analysis Directorate and the Communications Directorate.
Government Advisory Directorate
The Government Advisory Directorate provides advice and recommendations to federal public sector institutions in relation to specific programs and initiatives, as well as in the review of PIAs and information sharing agreements submitted by departments and agencies. This group also undertakes various outreach initiatives with the federal public sector in order to encourage compliance with the PA.
Business Advisory Directorate
The Business Advisory Directorate provides advice to businesses subject to PIPEDA in the context of advisory services for new programs and initiatives, reviews for existing privacy practices and proactive engagements with the business community. This group also undertakes various outreach initiatives with the private sector in order to encourage compliance with PIPEDA.
Policy, Research and Parliamentary Affairs Directorate
The Policy, Research and Parliamentary Affairs Directorate develops strategic policy positions on legislative bills, government policies and private sector initiatives; supports the Commissioner’s appearances before Parliament; develops guidance for public and private sector; and conducts applied research on emerging privacy issues in support of this work. This Directorate also manages the OPC Contributions Program which funds external researchers and non-profit organizations to advance and apply new knowledge about data protection in the private sector.
Technology Analysis Directorate
The Technology Analysis Directorate identifies and analyzes technological trends and developments in electronic platforms and digital media; conducts research to assess the impact of technology on the protection of personal information in the digital world and provides strategic analysis and guidance on complex, varied and sensitive technological issues involving government and commercial systems that store personal information.
Communications Directorate
The Communications Directorate focuses on providing strategic advice and support for the planning and execution of public education and communications activities. Activities relate to the production and dissemination of information for Canadians and organizations aimed at increasing awareness of privacy rights and obligations through, for example, media monitoring and analysis, public opinion polling, media relations, publications, special events, various outreach campaigns and the OPC web site. The Directorate is also responsible for responding to requests for information from the public and organizations regarding privacy rights and responsibilities through the OPC’s Information Centre.
Corporate Management Sector
The Corporate Management Sector is led by the Deputy Commissioner, Corporate Management. The Corporate Management Sector includes four directorates: the Human Resources Directorate, the Finance and Administration Directorate, the Information Management/Information Technology Directorate, and the Business Planning, Performance, Audit and Evaluation Directorate.
The Corporate Management Sector provides advice and integrated administrative services such as corporate planning, resource management, financial management, information management/technology, human resources and people management and general administration to managers and staff.
Legal Services Directorate
The Legal Services Directorate reports directly to the Privacy Commissioner. The Directorate provides legal advice in relation to PIPEDA and PA investigations and audits, and in support of other operational activities across the OPC. It represents the OPC in litigation matters before the courts and in negotiations with other parties. The Directorate also includes OPC’s Access to Information and Privacy Program.
Office of the Privacy Commissioner of Canada
Text version
Organizational Chart
Office of the Privacy Commissioner of Canada
- Privacy Commissioner
- Executive Secretariat
- Legal Services Directorate
- ATIP Directorate
- Deputy Commissioner – Compliance Sector
- PIPEDA Compliance Directorate
- PA Compliance Directorate
- Compliance, Intake and Resolution Directorate
- Deputy Commissioner – Corporate Management Sector
- Human Resources Directorate
- Finance and Administration Directorate
- IM/IT Directorate
- Business Planning, Performance, Audit and Evaluation Directorate
- Deputy Commissioner – Policy and Promotion Sector
- Policy, Research and Parliamentary Affairs Directorate
- Technology Analysis Directorate
- Government Advisory Directorate
- Business Advisory Directorate
- Communications Directorate
The ATIP Directorate is headed by a Director who is supported by two senior analysts.
Under section 73(1) of the PA, the Privacy Commissioner, as the head of the OPC, the Privacy Commissioner’s authority has been delegated to the ATIP Director with respect to the application of the Act and its Regulations. With respect to public interest disclosures under section 8(2)(m) of the Act, the Commissioner’s authority has been maintained. A copy of the Delegation Order is attached as Appendix A.
The ATIP Director also served as the OPC’s Chief Privacy Officer until December 31, 2019. This function has since been delegated to the Compliance, Intake, and Resolution Directorate’s Executive Director.
Privacy Commissioner, Ad Hoc / Complaint Mechanism
Given the silence of the Federal Accountability Act with respect to an independent mechanism under which PA complaints against the OPC would be investigated, the Office has developed an alternative mechanism to investigate OPC actions with respect to its administration of the Act.
For this purpose, the Commissioner’s powers, duties and functions as set out in sections 29 through 35 and section 42 of the Act have been delegated to a Privacy Commissioner, Ad Hoc in order to investigate PA complaints lodged against the OPC.
In 2019-2020, the Privacy Commissioner, Ad Hoc was Anne Bertrand (QC). Ms. Bertrand was the Province of New Brunswick’s first Access to Information and Privacy Commissioner from 2010 to 2017. In 2016, she also served as the Acting Conflict of Interest Commissioner for one year. She was previously a lawyer in Fredericton for over 24 years, working in multiple of areas of the law, including administrative law, criminal law, labour law and civil litigation. She served as an arbitrator on various administrative tribunals for a number of years.
ATIP Directorate Activities
Training employees
In the reporting fiscal year, three ATIP training sessions were offered to 68 OPC employees, including new employees and those returning from extended leave or temporary assignments elsewhere.
Privacy Act Statistical Interpretation
The OPC’s Statistical Report on the PA is attached in Appendix B
The OPC received 20 formal requests under the PA during the fiscal year, this was in addition to one request carried forward from the previous year, for a total of 21 requests. Of these, 20 requests were closed during the course of this reporting year and one was carried forward to the next fiscal year. Nineteen of the 20 requests closed during the reporting period were closed within legislated timelines.
Requests under the Privacy Act
Text version
Requests under the Privacy Act| Year | 2017/2018 | 2018/2019 | 2019/2020 |
|---|---|---|---|
| Received | 26 | 28 | 20 |
| Transferred | 7 | 2 | 0 |
| Processed | 19 | 25 | 20 |
Of the 20 requests received, one was carried forward to the next fiscal year, for a total of 20 requests processed under the PA concerning information under the OPC’s control, i.e., a total of 5,336 pages of information. This represents an approximately 94% decrease in the number of pages of information processed compared to the previous year.
In one case, the OPC was required to claim an extension of the time limit, as the volume of records that required processing was quite large, and finalizing that request within the original 30-day timeframe would have unreasonably interfered with the operations of the OPC, this request was carried over to the next reporting period. With respect to the 20 requests processed in 2019–2020:
- Information was released in whole in 2 instances;
- Information was partially disclosed in 10 instances;
- Information was withheld in its entirety in 1 instance;
- In 3 instances, no records existed that responded to the requests;
- In 4 instances, the requests were abandoned by the requester.
Of the 20 requests processed in the reporting year, 13 were for the contents of PA or PIPEDA investigation files and/or content processed by our directorate. Section 22.1 of the PA prohibits the OPC from releasing information it obtained during the course of its investigations or audits even after the matter and all related proceedings have been concluded. However, the OPC cannot refuse to disclose information it created during the course of an investigation or audit, once they and any related proceedings are completed — and subject to any applicable exemptions. This exemption was applied in 10 cases during the reporting period. With respect to other exemptions, section 26 was invoked in 10 cases, section 22(1)(b) (law enforcement and investigation) in one case, and section 12 (information about an individual other than the individual who made the request) in 3 cases.
It is quite common for the OPC to receive broad requests seeking access to personal information held by other federal institutions. In most cases, the OPC does not have any of the requested personal information under its control. In such cases, requesters are advised to contact the relevant federal institution or to consult Info Source: Sources of Federal Government and Employee Information for a detailed listing of the personal information holdings of each federal organization and to submit requests to those most likely to have the personal information to which they seek access.
At no point during the reporting period were requests received for correction of personal information held within the OPC.
Lastly, the OPC was consulted six times by two federal institutions: Fisheries and Oceans Canada and the Administrative Tribunals Support Service of Canada. Five of the requests related to OPC investigations.
It is important to note that processing times for information requests are tracked on a weekly basis by the ATIP team using the access to information management system.
The COVID-19 pandemic created challenges for individuals throughout the OPC.
Most OPC staff have been teleworking since mid-March 2020. The OPC ATIP office was able to work at its usual capacity throughout the pandemic period. Other Directorates of the OPC, however, were more impacted by the situation, which may have caused delays in responding to certain requests.
Privacy Act complaints against the OPC
During the reporting period covered in this report, the OPC received no complaints under the Privacy Act.
Report on the TBS Directive on Privacy Impact Assessment (PIA)
The Directive on Privacy Impact Assessment, which came into effect on April 1, 2010, requires that TBS monitor compliance with the Directive. Given this responsibility, institutions are asked to include pertinent statistics in their annual reports on the administration of the PA.
No privacy impact assessments were conducted during this reporting period.
Data Sharing Activities
The OPC did not undertake any personal data sharing activities this reporting year.
Disclosures of Personal Information
The OPC disclosed no personal information under sections 8(2)(e), (m), or 8(2) (5) of the PA during this fiscal year.
Material Privacy Breach
No material privacy breaches occurred within the OPC during this fiscal reporting year.
Privacy Related Policy Instruments
No work concerning privacy-related policy instruments was undertaken during the fiscal reporting period covered by this report.
Additional copies of this report may be obtained from:
Director, Access to Information and Privacy
Office of the Privacy Commissioner of Canada
30 Victoria Street, 1st Floor
Gatineau, Quebec K1A 1H3
Appendix A — Privacy Act Delegation Order
Pursuant to subsection 73(1) of the Privacy Act, the Privacy Commissioner of Canada, as the head of the government institution, hereby delegates the following powers, duties, or functions to the person holding the position set out below, or to the person occupying on an acting basis that position, as specified below:
| Position | Legislative Authority |
|---|---|
| Director, ATIP |
Privacy Act: Full authority, except for subparagraph 8(2)(m) Privacy Regulations: Full authority |
For greater clarity, this delegation to the position set out above, or to the person occupying on an acting basis that position, includes all powers, duties, and functions as they existed prior to June 21, 2019 under section 73 of the Privacy Act to be exercised with respect to any complaint, investigation, application, judicial review or appeal that was initiated before June 21, 2019.
This delegation of authority supersedes any previous delegation of the powers, duties and functions set out herein.
Dated at the City of Gatineau, this 1st day of October, 2020
(Original signed by)
Daniel Therrien
Privacy Commissioner of Canada
Privacy Act
| 8(2)(j) | Disclose personal information for research purposes |
|---|---|
| 8(2)(m) | Disclose personal information in the public interest or in the interest of the individual |
| 8(4) | Retain copy of 8(2)(e) requests and disclosed records |
| 8(5) | Notify Privacy Commissioner of 8(2)(m) disclosures |
| 9(1) | Retain record of use |
| 9(4) | Notify Privacy Commissioner of consistent use and amend index |
| 10 | Include personal information in personal information banks |
| 14 | Respond to request for access within 30 days; give access or give notice |
| 15 | Extend time limit for responding to request for access |
| 17(2)(b) | Decide whether to translate requested information |
| 17(3)(b) | Decide whether to give access in an alternative format |
| 18(2) | May refuse to disclose information contained in an exempt bank |
| 19(1) | Shall refuse to disclose information obtained in confidence from another government |
| 19(2) | May disclose any information referred to in 19(1) if the other government consents to the disclosure or makes the information public |
| 20 | May refuse to disclose information injurious to the conduct of federal-provincial affairs |
| 21 | May refuse to disclose information injurious to international affairs or defence |
| 22 | Series of discretionary exemptions related to law enforcement and investigations; and policing services for provinces or municipalities. |
| 22.1(1) | In force April 1, 2007 - Privacy Commissioner shall refuse to disclose information obtained or created in the course of an investigation conducted by the Commissioner. |
| 22.1(2) | In force April 1, 2007 - Privacy Commissioner shall not refuse under 22.1(1) to disclose any information created by the Commissioner in the course of an investigation conducted by the Commissioner once the investigation and related proceedings are concluded. |
| 23 | May refuse to disclose information prepared by an investigative body for security clearances. |
| 24 | May refuse to disclose information collected by the Correctional Service of Canada or the National Parole Board while individual was under sentence if conditions in section are met. |
| 25 | May refuse to disclose information which could threaten the safety of individuals. |
| 26 | May refuse to disclose information about another individual, and shall refuse to disclose such information where disclosure is prohibited under section 8. |
| 27 | May refuse to disclose information subject to solicitor-client privilege. |
| 28 | May refuse to disclose information relating to the individual’s physical or mental health where disclosure is contrary to best interests of the individual. |
| 31 | Receive notice of investigation by Privacy Commissioner. |
| 33(2) | Right to make representations to the Privacy Commissioner during an investigation. |
| 35(1) | Receive Privacy Commissioner’s report of findings of the investigation and give notice of action taken. |
| 35(4) | Give complainant access to information after 35(1)(b) notice. |
| 36(3) | Receive Privacy Commissioner’s report of findings of investigation of exempt bank. |
| 37(3) | Receive report of Privacy Commissioner’s findings after compliance investigation. |
| 51(2)(b) | Request that section 51 hearing be held in the National Capital Region. |
| 51(3) | Request and be given right to make representations in section 51 hearings. |
| 70 | Refuse to provide information that is excluded from the Act as a cabinet confidence. |
| 72(1) | Prepare annual report to Parliament. |
Privacy Regulations
| 9 | Provide reasonable facilities to examine information |
|---|---|
| 11(2) and (4) | Procedures for correction or notation of information |
| 13(1) | Disclosure of information relating to physical or mental health to qualified practitioner or psychologist |
| 14 | Require individual to examine information in presence of qualified practitioner or psychologist |
Appendix B — Statistical Report
Statistical Report on the Privacy Act
Name of institution: Office of the Privacy Commissioner of Canada
Reporting period: 2019-04-01 to 2020-03-31
Section 1: Requests Under the Privacy Act
| Number of Requests | |
|---|---|
| Received during reporting period | 20 |
| Outstanding from previous reporting period | 1 |
| Total | 21 |
| Closed during reporting period | 20 |
| Carried over to next reporting period | 1 |
Section 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 1 | 1 | 0 | 0 | 0 | 0 | 0 | 2 |
| Disclosed in part | 3 | 6 | 0 | 1 | 0 | 0 | 0 | 10 |
| All exempted | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 2 | 1 | 0 | 0 | 0 | 0 | 0 | 3 |
| Request abandoned | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 4 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 11 | 8 | 0 | 1 | 0 | 0 | 0 | 20 |
2.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 18(2) | 0 | 22(1)(a)(i) | 0 | 23(a) | 0 |
| 19(1)(a) | 0 | 22(1)(a)(ii) | 0 | 23(b) | 0 |
| 19(1)(b) | 0 | 22(1)(a)(iii) | 0 | 24(a) | 0 |
| 19(1)(c) | 0 | 22(1)(b) | 1 | 24(b) | 0 |
| 19(1)(d) | 0 | 22(1)(c) | 0 | 25 | 0 |
| 19(1)(e) | 0 | 22(2) | 0 | 26 | 10 |
| 19(1)(f) | 0 | 22.1 | 10 | 27 | 0 |
| 20 | 0 | 22.2 | 0 | 28 | 0 |
| 21 | 0 | 22.3 | 0 | ||
| 22.4 | 0 |
2.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 69(1)(a) | 0 | 70(1) | 0 | 70(1)(d) | 0 |
| 69(1)(b) | 0 | 70(1)(a) | 0 | 70(1)(e) | 0 |
| 69.1 | 0 | 70(1)(b) | 0 | 70(1)(f) | 0 |
| 70(1)(c) | 0 | 70.1 | 0 |
2.4 Format of information released
| Paper | Electronic | Other |
|---|---|---|
| 3 | 9 | 0 |
2.5 Complexity
2.5.1 Relevant Pages Processed and disclosed
| Number of pages processed |
Number of pages disclosed |
Number of requests |
|---|---|---|
| 5336 | 3131 | 17 |
2.5.2 Relevant Pages Processed and disclosed by size of requests
| Disposition | Less than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 2 | 34 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 3 | 146 | 5 | 1418 | 2 | 1533 | 0 | 0 | 0 | 0 |
| All exempted | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| RequestAbandoned | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 10 | 180 | 5 | 1418 | 2 | 1533 | 0 | 0 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation required |
Legal advice sought |
Interwoven information |
Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 10 | 0 | 10 |
| All exempted | 0 | 0 | 1 | 0 | 1 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 11 | 0 | 11 |
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
| Requests closed within legislated timelines |
|
|---|---|
| Number of requests closed within legislated timelines | 19 |
| Percentage of requests closed within legislated timelines (%) | 95 |
2.7 Deemed refusals
2.7.1 Reasons for not meeting legislated timelines
| Number of Requests Closed Past the Legislated Timelines |
Principal Reason | |||
|---|---|---|---|---|
| Interference with Operations / Workload |
External consultation |
Internal consultation |
Other | |
| 1 | 0 | 0 | 0 | 0 |
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
| Number of Days Past Legislated Timelines |
Number of Requests Past Legislated Timeline Where No Extension Was Taken |
Number of Requests Past Legislated Timelines Where An Extension Was Taken |
Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 1 | 0 | 1 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 1 | 0 | 1 |
2.8 Requests for translation
| Translation requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Section 3: Disclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Section 4: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received | Number |
|---|---|
| Notations attached | 0 |
| Requests for correction accepted | 0 |
| Total | 0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Number of requests where an extension was taken | 15(a)(i) Interference with operations | 15(a)(ii) Consultation | 15(b) Translation or conversion |
|||||
|---|---|---|---|---|---|---|---|---|
| Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
5.2 Length of extensions
| Length of Extensions | 15(a)(i) Interference with operations | 15(a)(ii) Consultation | 15(b) Translation or conversion |
|||||
|---|---|---|---|---|---|---|---|---|
| Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External | Internal | ||
| 1 to 15 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 days or greater | 0 | |||||||
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 5 | 70 | 0 | 0 |
| Outstanding from the previous reporting period | 1 | 4 | 0 | 0 |
| Total | 6 | 74 | 0 | 0 |
| Closed during the reporting period | 6 | 74 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 6 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 6 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Complaints and Investigations Notices Received
| Section 31 | Section 33 | Section 35 | Court action | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments
| Number of PIA(s) completed | 0 |
|---|
9.2 Personal Information Banks
| Personal Information Banks | Active | Created | Terminated | Modified |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 |
Section 10: Material Privacy Breaches
| Number of material privacy breaches reported to TBS | 0 |
|---|---|
| Number of material privacy breaches reported to OPC | 0 |
Section 11: Resources related to the Privacy Act
11.1 Costs
| Expenditures | Amount | |
|---|---|---|
| Salaries | $97,258 | |
| Overtime | $0 | |
| Goods and services | $296 | |
| Professional services contracts | $0 | |
| Other | $296 | |
| Total | $97,554 | |
11.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 1.10 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 1.10 |
| Note: Enter values to two decimal places. | |
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