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2014-15 Departmental Performance Report (DPR)

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Supplementary Information Tables

Internal Audits and Evaluations

Internal Audits Completed in 2014-15

Title of Internal Audit Internal Audit Type Completion Date
Audit of Information Management and Information Technology Governance Assurance audit of functional area March 2015

Evaluations in Progress or Completed in 2014-15

Link to Department's Program Alignment Architecture Title of Evaluation Status Commissioner Approval Date
Program 2: Research and Policy Development Independent Summative Evaluation of the Office of the Privacy Commissioner of Canada’s Personal Information Protection and Electronic Documents Act Contributions Program Completed October 2014

Greening Operations

The OPC is bound by the Policy on Green Procurement but not the Federal Sustainable Development Act. With the Table that follows, the Office meets the mandatory reporting under Section 7 of the Policy.

  • Approach:  As an Agent of Parliament, the Commissioner of the OPC is not obligated to use Public Works and Government Services Canada’s (PWGSC) procurement instruments even though the Office is subject to the Policy on Green Procurement through the application of the Financial Administration Act Section 2 (OPC is included in Schedule I.1 of the FAA). Nevertheless, the OPC sees the value of using PWGSC procurement instruments and so its approach to implementing green procurement is to target the use of those instruments, to ensure the delivery of training to key personnel and to adopt  green procurement objectives whenever possible and in its best interest.
  • Management Processes and Controls: The OPC often uses PWGSC procurement instruments as a procurement mechanism for service contracts and for the purchase of office furniture and supplies. Hence, the OPC leverages the environmental considerations incorporated into the standing offers managed by PWGSC.

2014-15 Commitments:

  • New Programs: The OPC will be implementing the following new initiatives:
  • Office supplies: An internal office supply catalogue for employees with a broader range of green office supplies;
  • Photocopier paper:  all paper used for photocopying will have a 50% recycled ratio.
  • Print Optimization Project:  Reducing the amount of printers and increasing use of Multi-Functional Devices (MFD) with a target of 8 employees to 1 MFD.  Operating fewer printing units (MFD) by eliminating over 70% of the printing units allows for the reduction of greenhouse gas emissions, electricity consumption, paper consumption, ink or toner usage and disposal of federal surplus electronic and electrical equipment.
  • Computer Equipment Evergreening: Initiative to replace computer equipment every 3 to 5 years depending on the type of equipment.  This will allow the OPC to take advantage of newer technology, reduce waste and provide for disposal of equipment that can still be used by programs such as Computer for Schools and E-waste program.
  • Training: The OPC will ensure that all procurement, materiel management and Information Technology functional specialist staff take the Canada School of Public Service course C215 by the end of 2014-15.

Summary of progress (as of March 31, 2015):

  • In terms of new programs, the internal office supply catalogue for employees is now in place and efforts are ongoing to use green office supplies when available.
  • The OPC Currently uses 30% recycled paper and is in the process of introducing 50% recycled paper.  Testing on a multi-function device will be in place shortly.
  • The OPC has reduced the amount of printers from a reported 91 printers (13 Multifunctional devices, and 78 Standalone printers) to 30 printers (8 Multifunctional devices). This initiative has given the OPC the ability to eliminate nearly 70% of the printing units, thus reducing greenhouse gas emissions, electricity consumption, paper consumption, ink or toner usage and disposal of federal surplus electronic and electrical equipment.
  • The Computer Equipment Evergreening Initiative is ongoing. 
  • In terms of training, due to unforeseen absences and workload issues related to the move of OPC headquarter offices to Gatineau, Administrative Services and Information Technology functional specialists were not able to complete the Canada School of Public Service course C215 on Green Procurement. These specialists plan to complete the training by March 31, 2016.

Reporting on the User Fees Act

General and Financial Information by Fee

General Information
Fee name Fees for processing requests filed under the Access to Information Act
Fee type Other products and services
Fee-setting authority Access to Information Act
Year introduced 1988
Year last amended 1992
Performance standard A response is provided within 30 days following receipt of a request; the response time may be extended under section 9 of the Access to Information Act.
Performance results The OPC responded within 30 days in 57.6% per cent of cases.Footnote * The remaining requests were completed within 31 to 180 days.
Other information Under the Access to Information Act, fees under $25 may be waived when deemed to be in the public interest. Fees waived during 2014–15 were $30.
Financial Information, 2014–15 (dollars)
Forecast revenue Actual revenue Full cost
The OPC did not report forecasted revenue for this activity $605 $159,389
Financial Information, 2015–16, 2016–17 and 2017–18 (dollars)
Planning year Forecast revenue Estimated full cost
2015-16 $390 $145,000
2016-17 $400 $150,000
2017-18 $400 $150,000
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